Sections:
3.04.01 $5,000 or Under
3.04.02 Over $5,000.00
3.04.03 Approval of payments
3.04.04 Sale or exchange of supplies, materials or equipment valued at less than $5,000.00
3.04.05 Fixed asset
3.04.06 Emergency Spending
3.04.01 $5,000 or Under. The Mayor or his duly authorized representative shall have exclusive power and responsibility to make purchases of all supplies, apparatus, equipment, materials and other things requisite for public purposes for the city of Mayflower, Arkansas, and to make all necessary contracts for work or labor to be done, or material or other necessary things to be furnished for the benefit of the city where the amount of the expenditure for any purpose or contract does not exceed the sum of Five Thousand Dollars ($5,000.00). (Ord. No. 2022-03, Sec. 1)
3.04.02 Over $5,000.00. Where the amount of expenditure for any purchase or contract exceeds the sum of Five Thousand Dollars ($5,000), the Mayor or his duly authorized representative shall cause the matter to be placed before the City Council for a voice vote regarding said particular purchase or contract prior to entering any such purchase or contract agreement, either at a regular meeting of the City Council, or at a specially-called meeting of the City Council, provided that all open-meeting notice requirements are complied with under Arkansas law. Bids shall not be required for contracts or purchases of less than the statutory minimum of $35,000. However, the City Council, by voice vote, may elect to require competitive bids on a case-by-case basis. The Mayor shall not require authorization for spending greater than $5,000 for purchases or contracts previously authorized in the annual budget or otherwise as part of a previously approved purchase plan. (Ord. No. 2022-03, Sec. 1)
3.04.03 Approval of payments. The Mayor or his duly authorized representative may approve for payment out of any funds previously appropriated for that purpose, or disapprove any bills, debts or liabilities asserted as claims against the city, when funds on hand are adequate to pay such bills, debts or liabilities. The payment or disapproval of any bills, debts or liabilities not covered by a previous appropriation shall require confirmation of the governing body. (Ord. No. 2022-03, Sec. 1)
3.04.04 Sale or exchange of supplies, materials or equipment valued at less than $5,000.00. That the Mayor or his duly authorized representative may sell or exchange any municipal supplies, materials or equipment without approval of the City Council if such supplies, materials or equipment have a value of less than Five Thousand Dollars ($5,000.00). (Ord. No. 2022-03, Sec. 1)
3.04.05 Fixed asset. Where the amount of expenditure for any purchase such as land, buildings, motor vehicles, and equipment exceeds the sum of Ten Thousand Dollars ($10,000.00), that purchased shall be considered a fixed asset. (Ord. No. 2022-03, Sec. 1)
3.04.06 Emergency Spending. The spending provisions of this section shall be suspended and increased to an amount of $10,000 during any periods of emergency declared by either the Faulkner County Judge and/or the Governor of Arkansas, provided that the Mayor or his authorized designee may expend funds of up to $10,000 without City Council approval for purchases and contracts deemed necessary for the efficient and orderly operation of government, or for the immediate protection of health, welfare, and well-being of the citizens and visitors of Mayflower during the period of such emergency. Any spending amounts higher than $10,000 shall still require approval of the Mayflower City Council at either a regular city council meeting or at a specially-called meeting of the, provided that all open-meeting notice requirements are complied with under Arkansas law. (Ord. No. 2022-03, Sec. 1)
